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This page offers hints of general interest but is written in a style most suitable for the staff of the Terrestrial
Systems Ecology Group at ETH Zurich, Switzerland.
Please report mistakes or needed updates to
Andreas Fischlin! Thanks :-)
Word is suitable for writing short texts and papers. For citing and generating a correct list of references, it works well with a paper specific EndNote bibliography file. Extract from your FileMaker data base (LiteratureMY) the references you potentially might cite into that bibliography. Mark these references in LiteratureMY with a label in field In use. Invent a label which allows you to easily recognize which paper you mean.
For OS 2004/2008 users, Office 2004/2008 comes on a separate CD "Office 2004" or "Office 2008", respectively. IMPORTANT: Immediately install also all updates in the numbered sequence you find on the corresponding update CD's for Office 2004/2008! Please, install immediately the templates to use proper styles in your Word documents. In particular I ask you to discard the original Word template, it only encourages poor writing styles. You find them either on the CD "AFs Word & TeX CD" or here (access restricted to members of the Systems Ecology group).
Should you use Mac OS Classic, all tools you need to work with Word come with hints, templates, and particularly updates on the CD "AFs Word & TeX CD".
See our shadow home page for further hints and installation tipps for the needed software and documentation to get going.
TeX is recommended particularly for large texts such as a PhD thesis or a diploma thesis or any text with many mathematical equations. TeX is a great pleasure to use and contrasts in this respect strongly with Word, which comprises significant risks of loosing your work, especially if you work with large and complex texts. It is easy to transfer references to a TeX paper from your LiteratureMY FileMaker data base.
Again I recommend to extract from your FileMaker data base (LiteratureMY) the references you potentially might cite into your paper specific BibTeX file. Mark these references in LiteratureMY with a label in field In use (invent a label which allows you to easily recognize which paper you mean). Then execute the script Export to BibTeX (menu command "Scripts -> Export to BibTeX"). This will export the currently selected references directly to a BibTeX file (extension .bib) you are using for your paper. If you wish to further manage references in your created file, I recommend to use BibDesk and/or AlphaX.
There is also the possibility to export references from EndNote to BibDesk.
Simply use the EndNote output style ~BibTeX_Export.ens.zip (download). Either export to a text
file that you name with extension .bib and open it in BibDesk or use the
clipboard. Both techniques require to have aforementioned output style
selected while exporting or copying. Using the clipboard means choose in
EndNote menu command "Edit -> Copy Formatted" while having relevant records
selected. Then paste the content of the clipboard into a BibDesk window.
All tools you need to work with TeX come with hints, templates, tutorials and other helpful material on the CD "AFs Word & TeX CD".
See our shadow home page for further hints and installation tipps for the needed software and documentation to get going.
As a systems ecology member you have full access to our rich literature management system. It consists of two main components:
LiteratureMY is the central working place for all work with references (MY stands for your name abbreviation, e.g. DG stands for Dimitrios Gyalistras and the personal literature data base of Dimitrios Gyalistras is named 'LiteratureDG'). LiteratureMY enables you to access the central data base LiteratureSE. LiteratureMY contains typically all the records you own personally. In addition it contains records in wich you are interested in, but which are owned by someone else and which you have downloaded from the central LiteratureSE. The latter is the recommended technique, since you should refrain from reentering a previously entered publication to avoid redundancies. Remember all records you own are fully under your control. Our system prevents other users from meddling with your records. You should upload to LiteratureSE regularly your records, so other can profit in a similar way from your efforts as you can profit from their effort in contributing to LiteratureSE.
LiteratureSE first contains records of all works contained in the systems ecology reference library, such as text books, dictionaries, or manuals. Secondly LiteratureSE contains an accumulation of all previous member's literature. This gives you immediately access to a wealth of literature your predecessors have or current colleagues are working with. Note, the meta data contained in LiteratureSE are generally of a very high quality, since generally much manual fine tuning has taken place while using these records in a scientific context. High quality means also that records are well fit to be used directly to generate a list of references while writing papers or theses without requiring for any post editing.
The following documentations are needed to use our system:
Latest versions are also always available from here (access restricted to members of the Systems Ecology group).
Note that our literature management system is quite powerful and supports the use of many reference management tools in addition to the data base LiteratureMY, notably EndNote and BibDesk. As rule of thumbs remember:
In addition the following links may be useful:
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Terrestrial Systems Ecology
Environmental Physics (UP)
Institute of Biogeochemistry and Pollutant Dynamics (IBP)
Partner institutes:
Institute for Atmospheric and Climate Science (IAC)
Institute of Integrative Biology (IBZ)
Department of Environmental Systems Science
ETH Zurich
Responsible for content: Andreas Fischlin ( Last modified 29/07/19 )
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